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[Job Vacancy] Personal Assistant at Oando Plc

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[Job Vacancy] Personal Assistant at Oando Plc by : 4:55 am On January 24, 2022


Oando Plc is one of Africa’s largest integrated energy solutions provider with a proud heritage. It has a primary listing on the Nigeria Stock Exchange and a secondary listing on the Johannesburg Stock Exchange. With shared values of Teamwork, Respect, Integrity, Passion and Professionalism (TRIPP).

We are recruiting to fill the position of:

 

 

Job Title: Personal Assistant to Deputy Group Chief Executive

Location: Lagos
Functional Area: Deputy Group Executive Office

Overall Purpose of Job

  • The Personal Assistant to the Deputy Group CE provides time management, administrative and general secretarial support for the office of the DGCE of Oando.
  • The P.A. primarily assists the DGCE in managing his daily itinerary by updating his work calendar and scheduling/co-coordinating his business meetings and appointments, business travel or other arrangements on his behalf.
  • He/she also attends to the general administration of the DGCE’s Office by processing all incoming/outgoing mails, screens telephone calls and visitors, maintains filings and other record management systems, and ensures general upkeep of the office.
  • He/she may transcribe dictation whenever required and provide administrative/secretarial support to other Group Executives and senior management staff of Oando.
  • Due to the nature of assignments, the P.A. is required to exercise independent judgment and discretion at all times.

Responsibilities

  • Processes purchase orders and expense claim forms for the DGCE’s Office and for other Company Executives as may be directed.
  • Ensures necessary stationery supplies, office equipment purchase & maintenance, regular housekeeping etc
  • Attends to private issues on behalf of DGCE such as settling utility bills, handling domestic staff, banking & other private errands
  • Performs other assigned duties as delegated by the DGCE from time to time.
  • Always projects a professional image for Oando, due to the nature of clients.
  • Effectively manages the DGCE’s daily itinerary.
  • Schedules and coordinates important meetings/events.
  • Keeps an up to date and accurate diary and schedule of important Group/Company activities and events; updates the DGCE on changes as may be required
  • Makes necessary travel arrangements for the DGCE and other Company Executives and liaise with the Procurement & Services function and/or appointed Travel Agents
  • Deals with telephone enquiries as appropriate on behalf of the DGCE
  • Processes incoming and outgoing mail, directing to appropriate departments/personnel for necessary action
  • Maintains an effective document and filing management system for the DGCE’s Office.

Key Performance Indicators

  • Effectiveness in managing the DGCE’s daily itinerary
  • Adequacy of secretarial and administrative support provided to the DGCE
  • Level of professionalism displayed and quality of image portrayed of the DGCE’s Office

Person Specification

  • Good 1st Degree from a reputable tertiary institution
  • 2 – 3 years secretarial/administrative experience within a reputable corporate establishment

Required Competencies:

  • Oral & Written Communication
  • Reporting skills.
  • Political Savvy.
  • High level of Maturity also required.
  • Organization & time management skills
  • Secretarial and administrative skills
  • Interpersonal Relations/communications skills
  • Office Automation (Word, Excel, PowerPoint; other applications)

 

 

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using “Personal Assistant to Deputy Group Chief Executive” as the subject of the email.

 

Application Deadline 28th January, 2022.



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